COVID-19 UPDATE: We are fully operational throughout this period. If you have any questions, please contact us.


Frequently Asked Questions About Resumes | Resume Help

Matt Glodz
Frequently Asked Questions About Resumes | Resume Help

Creating an Effective Resume: Resume Writing Tips and FAQs

In this post, we address the most common questions we're asked about resumes.

How long should my resume be?

Your resume should be as long as it needs to be to convey your responsibilities and achievements effectively.

That said, your resume is meant to serve as a highlight reel of your career. You should avoid the temptation to list every little thing you have done in your previous roles. 

Your aim is to pique the interest of recruiters enough to get them to want to learn more about you during the interview - not to initially overwhelm them with too much information.

If you are a student or have under ten years of experience, you should try to limit yourself to a one-page resume.

If you are a more seasoned executive, you can stretch it to two to three pages at a maximum.

What is the most common resume mistake you see?

The most common mistake we see is sloppiness (in its many forms). 

From a recruiter's perspective, you have all the time in the world to perfect your resume and ensure it is neat, concise, and grammatically correct.

Your resume is, in effect, your first impression. 

As such, details matter more than you might imagine - especially when you're competing against several other applicants.

Make sure that you avoid any sloppiness whatsoever, which includes but is not limited to:

  • Different fonts, font colors, or sizes
  • Inconsistent spacing in between sections
  • Inconsistent alignment (such as dates that aren't indented consistently or bullet points that don't line up)
  • Incorrect grammar or punctuation
  • Spelling errors

What is the best resume format to use?

When putting together your resume, you can use either a chronological or functional layout.

A chronological resume presents your experience in reverse chronological order. This is the format we use most often and the one recruiters tend to expect.

A functional resume, on the other hand, emphasizes your skills and abilities instead of outlining your experience by company.

Unless you are a student, have very little experience, or have a significant career gap, we generally don't recommend using a functional resume format.

The most effective way to present your skills and achievements is to provide concrete examples of them in the context of your work experience. A chronological resume allows you to do so most effectively.

Do I need multiple versions of my resume for different jobs?

Generally speaking, you should tailor your resume and cover letter to individual roles.

However, most clients we work with tend to target similar roles at different companies (such as Vice President of Digital Marketing or Vice President of Acquisitions). Their past experience also tends to align with their target roles. 

In such cases, it can be appropriate to have one resume that is accompanied by custom cover letters explaining why you are interested in a particular company.

If you are applying for roles in two different sectors (such as marketing and finance), you'll probably want two versions of your resume that highlight your experience in the respective fields.

How do I make sure my resume is ATS friendly?

You can make sure your resume is ATS friendly by tailoring your content and your formatting.

When working with clients, we make sure to incorporate relevant keywords in their resumes and cover letters by closely analyzing the job descriptions of their target roles.

We also format our documents in a way that allows applicant tracking systems to pull information from them accurately (you should generally avoid resume formats that incorporate multiple columns or graphics, for example).

What should I eliminate from my resume to condense it?

It can be tempting to err on the side of putting as much information on your resume as possible to ensure that it is comprehensive and you don't accidentally miss anything that a recruiter would consider valuable.

That's not the best strategy, however. 

By being intentional and targeted with what you include and presenting a clean and concise resume, you will leave a stronger impact on recruiters and showcase your effective business communication skills.

If you're running out of room, you can start by eliminating or condensing your:

  • Professional summary
  • Objective statement
  • Bullet points for positions older than ten years
  • Internships or positions in unrelated sectors
  • High school information
  • Irrelevant certifications
  • Personal details such birthday, nationality, marital status (these should never be listed, anyway)

How far back should my resume go?

In general, recruiters will expect to see the last ten years of your employment history outlined in detail (if applicable).

For positions you held over ten years ago, you can list the company names, positions, and dates in an Early Career section instead.

You can also consider eliminating roles or internships you held over ten years ago altogether - especially if they were unrelated to the positions you are currently pursuing.

How do I address a resume gap?

A resume is a fact-based document, so you should address your resume gap head-on by being honest and transparent.

We don't recommend falsifying dates of employment, for example. 

If you weren't working, consider filling in the gap with other experiences such as volunteer work or professional development.

Alternatively, consider only listing the years you held each position (if your gap is short). Take a look at our blog post on the topic for more details.

Need help with your resume? Scroll down to see how we can help!

You can also submit your resume here for a free no-obligation review.


About the AuthorMatt Glodz

Matt Glodz is the Founder and Managing Partner of Resume Pilots and a Certified Professional Resume Writer.

After studying business communication at Cornell University, Matt worked within Fortune 500 companies, where he observed what drove the decision making of recruiters and hiring managers first-hand, noting that qualified candidates were frequently denied interview opportunities due to poorly written documents.

At Resume Pilots, Matt combines his solid business and writing background - which includes prior work for a Chicago Tribune publication - to craft resumes that give his clients the best chance of landing interviews. He currently works with applicants ranging from CEOs to recent graduates and has been writing resumes for over eight years.

Related Articles

5 Benefits of Career Coaching
We explain how a career coach can bring clarity and confidence to your job search. If you need help navigating the application process, are contemplating a career transition, or are unhappy in your current role, career coaching can equip you with the practical tools and positive mindset you need to reach your goals.
Read More
How to Leverage the STAR Method to Ace Behavioral Interviews
To help you ace interviews, we provide examples of behavioral interview questions and effective STAR interview responses. The STAR method allows you to answer situational interview questions in a structured, coherent manner while providing concrete examples of why you would make a strong contributor to the team.
Read More
How to Keep Your LinkedIn Job Search Confidential [LinkedIn Series]
We explain how keep your employer from seeing your LinkedIn #OpenToWork settings step-by-step. You can let recruiters know that you are open to new opportunities while keeping your job search discreet by adjusting your LinkedIn privacy settings accordingly.
Read More
Should I write my LinkedIn in first person or third person? [LinkedIn Series]
We discuss whether your LinkedIn summary should be written in the first person or third person. Your LinkedIn's about section is one of the first things visitors see when they land on your homepage, so you want to make sure it leaves a positive impression.
Read More

Our Services