career-advice

Resume Email Sample [How to Email a Resume]

Matt Glodz
Resume Email Sample [How to Email a Resume]

Effective job inquiry emails samples

In this article, we discuss the appropriate email format for sending a resume and why it's important to consider.

We also provide job application email templates you can use in your search.

Many roles you apply for will only require you to submit your resume online, especially if your search is primarily through LinkedIn and other job boards.

However, research based on over 13 million applications shows that while most job applications come through company career sites and job boards, only 1.4% and 0.7% of these applicants, respectively, were actually hired.

You're much more likely to be successful in landing an offer if you go through a hiring manager (32.5% applicants hired), recruiter (14.1%), or a referral (7.8%).

As you realign your job search strategy toward these more effective methods, you'll find that the process entails significantly more direct human contact.

Instead of passively submitting your resume through a portal and hoping for a response, you'll likely email it to someone who works at the company, a recruiter, or a hiring manager.

Even if your internal contact is a close friend, we encourage you to pay special attention to any job-related communication.

Whenever you email your resume, keep the following general guidelines in mind:

    • To be on the safe side, always assume that any email you send will get forwarded to the appropriate decision-makers.
    • Remember that anything that you put in writing can help demonstrate your professionalism and further make your case - or it can work against you!
    • Assume that any written communication until you have an offer in hand will be used as part of the evaluation process.
    • Always attach your resume in PDF format. A PDF file will ensure that your formatting remains consistent and that your content isn't accidentally modified.
    • Keep your emails short and to the point. While you want to provide a brief overview of why you are a good fit, an email is not the appropriate outlet for a full-fledged cover letter.

      If you are responding to a job posting that requires you to submit your resume via email

      Subject Line: [Position Title] - [Company Name]

      Dear [Recipient Name],

      I am writing to express my interest in the [Position Title] with [Company Name], which I learned about through [source name].

      Based on my experience as [insert relevant experience(s) here], I believe that I would be a strong contributor to your team.

      In particular, I am interested in joining [Company Name] because [insert reason related to role responsibilities, transferable skills, growth opportunity, etc.].

      Please see my attached resume for more detail regarding my background and let me know if you have any questions.

      Thank you for your consideration, and I look forward to hearing from you regarding potential next steps.

      Best regards,

      [Name]

      If you are sending your resume to a recruiter who contacted you on LinkedIn, someone you met at a networking event, or a personal contact

      Subject Line: Resume - [Position Title] - [Company Name]

      Dear [Recipient Name],

      It was nice speaking with you [yesterday / at the networking event / etc.]!

      As we discussed, I am interested in being considered for the [Position Title] position with [Company Name].

      I attached my resume for your review, and feel free to forward it along as needed.

      Please let me know if you have any additional questions regarding my background, and I look forward to hearing from you soon.

      Best regards,

      [Name]

      If you are sending a cold email to inquire about potential openings

      Subject Line: [Company Name] – Opportunity Inquiry

      Dear [Recipient Name],

      I am a [Position Name] with experience in [describe experience areas].

      I am interested in pursuing a [Position Title] position with [Company Name] and am reaching out to ask whether there are currently any open opportunities that I might be a good fit for.

      I am particularly interested in joining [Company Name] because [insert specific reason(s) here].

      I attached my resume for your review. Please let me know if you have any questions regarding my background.

      Thank you for your consideration, and I look forward to hearing from you soon.

      Best regards,

      [Name]


      About Resume Pilots

      Resume Pilots is an award-winning executive resume writing, career coaching, and outplacement firm. Our previous clients include CEOs and senior executives at the world's leading companies.

      Here's how we can help you:

      Resume, Cover Letter, and LinkedIn Writing: After a one-hour phone consultation, one of our expert writers will prepare your top-quality personal marketing materials from scratch. 

      Resume Content Review & Resume Editing: A professional pair of eyes will look over your existing resume to catch any errors and advise on areas of improvement.

      Career Transitions: A powerful combination of our document writing and career coaching services helps position you to secure a new role.

      To learn more, book an introductory call here or email team@resumepilots.com.

      We're a proud member of the Professional Association of Resume Writers and Career Coaches. All of our writers have studied in the Ivy League and other top-tier universities and have solid industry experience.


      About the AuthorMatt Glodz


      Matt Glodz is the Founder and Managing Partner of Resume Pilots and a Certified Professional Resume Writer.

      After studying business communication at Cornell University, Matt worked within Fortune 500 companies, where he noted that qualified candidates were frequently denied interview opportunities due to poorly written documents.

      At Resume Pilots, Matt combines his business and writing background - which includes prior work for a Chicago Tribune publication - to craft resumes that give his clients the best chance of landing interviews. He works with clients ranging from CEOs to recent graduates and has been writing resumes for over eight years.


      Related Articles

      Resources: Resume & Cover Letter Writing Tips
      These free tips and tools will help you prepare the strongest resume and cover letter possible. You'll learn exactly how to optimize your resume for applicant tracking systems, what recruiters expect to see in a resume, and how to write a compelling cover letter.
      Read More
      How to Add Metrics & KPIs to Your Resume [And Free Metrics Tool]
      Recruiters want to see measurable results and KPIs. Learn exactly why metrics matter and which ones are essential to include. Our free measurable results tool will help you assess and improve your resume. We discuss metrics related to revenue, profitability, costs, people, marketing, projects, and company performance.
      Read More
      What Are Good Questions To Ask During an Interview?
      Recruiters Provide 10 Examples of Questions to Ask at the End of Your Job Interview | If there is one question you can certainly expect to be asked during any interview, it’s simply this: “Do you have any questions for us?” Ask these questions to leave a strong impression and demonstrate your interest in the role!
      Read More