Top 10 resume writing mistakes that can land your resume in the trash


Most Common Resume Writing Mistakes - Resume Pilots

We have reviewed hundreds of resumes for clients to help determine whether they’re already in good shape or could use some sprucing up.

We tend to see the same mistakes over and over.

While many of these issues may seem minor, it is important to remember that your resume is your first (and potentially only) chance to make the right first impression.

While a missing period or small typo might not seem to be a big deal in the grand scheme of things, here's what they tell a recruiter:

  • You didn't bother to re-read your work before submitting
  • You have poor attention to detail
  • You're careless

Any error or inconsistency on your resume - no matter how small - causes you to lose credibility before you even had a chance to build it up.

To put it bluntly, you have every opportunity to make sure this short document is well-written and free of errors before submitting it.

When your future career is at stake, make sure you get it right. Assume there will be no “benefit of the doubt” given by time-strapped recruiters who need to review hundreds of applications!

Before you hit submit, run through our top 10 most common mistakes below to make sure that your resume is spot-on.

1) Making typos and grammar errors

Your spelling and grammar need to be correct. Period.

I always recommend printing out your resume on paper and reading it out loud, slowly, word by word.

When looking at a screen or skimming on paper, it is simply too easy for your eyes to skip over otherwise easy-to-spot errors.

You simply can’t rely on automatic spell checkers to catch everything! In fact, they often cause you additional problems.

Double-check for missing or incorrect punctuation and any sentence structure issues as well.

There are clear-cut rules for using commas, for example: 99% of the time, they are not optional! You shouldn’t simply place one where you would naturally pause when speaking and assume it is correct.

2) Using words incorrectly

There are some English words that can be easily confused - even by a native speaker. The most common mistakes we see in this category include: 

  • effect vs affect
  • principal vs principle
  • then vs than
  • who's vs whose
  • it vs it's
  • your vs you’re
  • their vs there

We won't go into the granular details here, but if you're concerned, check out this guide from Columbia Law School on commonly misused words and phrases.

3) Incorporating clichés and buzzwords

Your mother is allowed to refer to you by clichés, but your resume should not!

Try to avoid generic language that adds nothing to building your unique profile in the mind of a recruiter:

  • Experienced
  • Passionate
  • Skilled
  • Motivated
  • Excellent
  • Successful

Simply put, let your experience speak for itself. Provide concrete examples and evidence of the contributions you can bring to an employer.

If you would feel awkward reading a line of your resume to someone you just met at a networking event, remove it.

We often come across career summaries making generic statements along the lines of:

I'm a successful, driven revenue management professional with over a decade of proven experience driving excellent results for my clients.

We recommend skipping the professional summary altogether (see the following point). Instead, just state the facts using a bullet point in the context of your work experience:

  • Implemented revenue management strategies based on booking trends to increase year-over-year revenue by 25%

4) Spending too much time on your objectives and skills

Your resume should tell your story.

We have seen very few (if any) objectives, professional summaries, or skills sections at the top of a resume that have provided anything more than generic, overused industry buzzwords.

Might such a strategy help your resume pass ATS scans? Possibly.

However, naturally integrating these keywords in the context of your work experiences is a much more effective - and believable - way of proving that you are "highly motivated," have "excellent communication skills," and are a "strong team leader." 

5) Telling instead of showing

This point is often the distinguishing factor between an average resume and one that truly impresses recruiters and lands an interview.

While you need some bullet points to explain what you were doing on a day-to-day basis, make sure that you are demonstrating what you did with concrete examples instead of using generalizations.

For example, compare the following two statements:

  • Created Excel model used to analyze company labor costs
  • Developed an Excel model used to analyze company labor costs and optimize scheduling, resulting in a 14% reduction in payroll expenses

Both bullet points are addressing the same point - but one demonstrates the results of creating the model. It's also more interesting to read!

6) Writing without parallel construction

Parallel construction simply means that all of your phrases should use similar grammatical constructions, which make them easier to read. All of your bullet points should begin with an action verb, for example.

Parallel:

- Spearheaded...

- Organized...

- Led...

Not parallel:

- In charge of...

- Responsible for...

- Received...

7) Formatting inconsistently

Your formatting needs to be consistent. All headings and body text should be in the same font and size. The amount of spacing after each section should be equal.

When designing your resume in Word, we recommend using separate styles for your headings, subheadings, and bullet points to save time and ensure 100% consistency.

8) Writing a book

Candidates often ask us how long their resumes should be. The irritating answer is: it depends.

If you are a very senior executive or held several back-to-back contract roles in IT, for example, it may be difficult to effectively convey what you accomplished without spilling onto a second page.

But in our opinion, even the President of the United States should be able to put together a solid one-page resume.

Remember that the goal of your resume is to pique the recruiter's interest, convince them that you're a suitable candidate for the job, and get them to invite you for an interview.

A resume can be too long. If it is, a recruiter may simply not read it.

9) Writing in first person

Save first-person writing for your cover letter. All of your resume should be written in the third person.

This strategy is generally considered more professional and allows you save precious words, maximizing the limited space you have to make your case.

10) Forgetting to include or update contact information

It should go without saying, but as a bare minimum, your resume needs to include your current email address and phone number.

You would be surprised how many submissions we get for our free resume reviews that are missing this information!

If you submitted yours and haven't heard back, that's probably why!

If you haven’t, click here to submit your resume for a free, no-obligation review to see how we can help you maximize your career potential.





Matt Glodz

Matt Glodz is the Founder and Managing Partner of Resume Pilots and a Certified Professional Resume Writer.

After studying business communication at Cornell University, Matt worked within Fortune 500 companies, where he observed what drove the decision making of recruiters and hiring managers first-hand, noting that qualified candidates were frequently denied interview opportunities due to poorly written documents.

At Resume Pilots, Matt combines his solid business and writing background - which includes prior work for a Chicago Tribune publication - to craft resumes that give his clients the best chance of landing interviews. He currently works with applicants ranging from CEOs to recent graduates and has been writing resumes for over eight years.

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