How to effectively edit and submit your resume


Editing and Sending Your Resume

Once you are happy with your resume, be sure to devote ample time to the editing process before sending it off.

You should view your resume as your first impression. Any sloppiness is considered to be a major (if not the number one) turn-off for recruiters.

As we mentioned in a previous post, any of the following – if perceived as careless – can instantly land your resume in the “no” pile:

  • Different fonts, font colors, or sizes
  • Inconsistent spacing in between sections
  • Inconsistent alignment (such as dates that aren't indented consistently or bullet points that don't line up)
  • Incorrect grammar or punctuation
  • Spelling errors

These elements need to be absolutely flawless - even if you're applying for a job where you won't be doing any writing at all.

What resources are available to help with editing?

Unfortunately, you can't rely on spell checkers to catch all of your mistakes.

Before submitting your resume, we recommend consulting the following resources to help ensure you're not making any glaring errors.

Grammarly

You can upload your resume into Grammarly's free grammar checker, as it can pick up more nuanced spelling, grammar, and phrasing errors that Microsoft Word will not.

You can also install Grammarly's browser extensions for Chrome, Safari, Firefox, or Edge to catch any errors in your emails and online forms.

Columbia Law School's Guide to Commonly Misused Words

There are some words in the English language that are often used incorrectly - even by native speakers.

The most common words that fall into this category include:

  • effect vs affect
  • principal vs principle
  • then vs than
  • who's vs whose
  • it vs it's
  • your vs you’re
  • their vs there

You can consult this guide from Columbia's Law School to double-check the rules for their correct usage.

HBR Guide to Better Business Writing

Resume writing and, more generally, business writing are very particular writing styles.

What is acceptable in an academic setting, for example, will often come off as verbose and rambling on a resume.

To improve your business writing skills and learn how to craft clear, concise, and persuasive documents, read through Harvard Business Review’s Guide to Better Business Writing.

The writing techniques discussed will help you write a more powerful, convincing resume and also improve your on-the-job communication skills.

How should I submit my resume?

When submitting your resume, we always recommend sending it in PDF format (as opposed to Word format).

By sending your resume in PDF format, you retain control over your document:

  • You can be sure formatting will stay the same and will not change if someone opens your resume using a different version of Word.
  • No one will be able to go into your document to accidentally modify it, potentially causing it to appear like you made an unintentional error.
  • Today's applicant tracking systems are able to easily read PDF documents, ensuring your information gets translated accordingly.

If you are looking for professional editing of your resume or need help putting one together from scratch, we’re here to help!

Email us at team@resumepilots.com for more information.





Matt Glodz

Matt Glodz is the Founder and Managing Partner of Resume Pilots and a Certified Professional Resume Writer.

After studying business communication at Cornell University, Matt worked within Fortune 500 companies, where he observed what drove the decision making of recruiters and hiring managers first-hand, noting that qualified candidates were frequently denied interview opportunities due to poorly written documents.

At Resume Pilots, Matt combines his solid business and writing background - which includes prior work for a Chicago Tribune publication - to craft resumes that give his clients the best chance of landing interviews. He currently works with applicants ranging from CEOs to recent graduates and has been writing resumes for over eight years.

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